Deadline reminders
VAT week and 31 January:we will remind them
Partners should not be the reminder system. We remind clients from the same list your team already works, on the channel they answer. You still file. We do not connect to HMRC.
The job
The work that still eats the week
Most firms do not need another monthly login. They need this chase, review, or reminder gone from the same list.
Partners chase the deadline themselves
31 January and VAT week still land on a partner's phone. Staff have a tracker. Clients have a thread. The partner ends up chasing both.
Reminders fire after the list is rebuilt
Someone spends a morning making the outstanding list, then sends chases. The reminder should come from the live list, not from a spreadsheet that is already stale.
Each filing lives in a different tool
VAT in one app, Self Assessment in another, payroll in a third. Filing week is not one product. Partners still hold the calendar in their head.
How we help
Same system. This is one way in.
Keep using Xero, a spreadsheet, or WhatsApp. We put that into one list. Staff only look at the bits that need a person.
Deadlines, and we will remind them
The system reminds from pack due dates your firm already knows. Clients get a specific ask on portal, email, or WhatsApp when those channels are in the build.
One list for the jobs that eat the week
Keep records however you already do. We turn that into one list for VAT, Self Assessment, payroll, and year-end. Staff only look at the bits that need a person.
Staff see risk before the late-fee window
Who is still short, how close the date is, and which chase already went out. Managers act while there is still time.
What changes
Less chasing. Clearer queues. Room to grow.
The result partners notice first: fewer fire drills before every deadline.
Partners stop being the 31 January and VAT week reminder system
Clients get a reminder before the window, not after someone remembers
Staff see who is still short with enough time to chase on the channel that gets a reply
VAT, Self Assessment, payroll, and year-end sit in one list, not three calendars
Example
See it in practice
One shared list: WhatsApp chase, what the client still needs to send, approve clean items, then Xero review.
FAQ
Common questions
How this differs from a monthly subscription, what we connect, and that we do not file to HMRC.
Explore
Next steps
Want that job off the week?
Book a free discovery call. We will name the repetitive work costing you most, then give you a clear proposal if there is a fit.